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Using an Excel Spreadsheet to Create AL 41 File

An Excel Spreadsheet has been created that has the required fields for the AL 41 Bulk Pay that is already in the correct File Layout needed to upload the file. Instructions are listed below to show you how to upload this file.

1. Download the AL 41 Bulk Paying Spreadsheet and save it to your hard drive on your computer. For Internet Explorer users, right-click on the link above and select “Save Target As” to save the file to your computer.

2. Enter you’re a 41 information into the spreadsheet. More information about the various fields on the spreadsheet is available below. After you finish entering all your information, save your .xls file. NOTE: Please make sure that you have entered information in all the fields that are required. The Required fields are noted in the column headings.

Field
Position Number
Field Name
Max
Size
Format
Status
FEIN
9
Text
Field
9 Digits-000123456
Required
Filing Period
[CCYYMMDD]
8
Text
Field
Required
Payment Amount
(2 decimal places)
13
Must Include Decimal
Required
IAT Y (Yes), N (No)
1
Text
Field
Required
Address
35
Text
Field
Required
City
33
Text
Field
Required
State
2
Text
Field
Required
Zip Code
5
Text
Field
Required
Zip Plus 4
4
Text
Field
Required
Payment Date [CCYYMMDD]
8
Text
Field
Required
Bank
Acct Type
C (Checking), S (Savings)
1
Text
Field
Required
Bank
Routing Number
9
Text
Field
Required
Bank
Acct Number
18
Text
Field
Required

 

3. Click the red button “Click Here To Export To Text File” to create your AL 41 file. A menu box will appear. Select a location where you want to save your file.

 

4.Please make a note of the name and location of your AL 41 file.

 

5. To upload your file, logon to the My Alabama Taxes (MAT).

6. Select the AGT (Agent) account

On the next page select “Upload Bulk File” from the panel on the right.

Then select “Fiduciary Bulk Payment” from the menu on the next page.

7. On the Bulk AL 41 Upload page, click Attach File. Enter a Description of the file, Browse for the file to upload, then click Save. Note: Please make sure you are uploading the .txt file instead of your saved Excel (.xls) Spreadsheet. The system cannot process the file if it is saved as an Excel (.xls) worksheet.

8.To view the results of your file, click on the Valid AL 41 or Invalid AL 41 hyperlink. If the results are Valid click Submit to process your file. If Results are Partially Rejected with Valid and Invalid accounts you can Submit your file but only Valid accounts will be processed.

9.If the results are Invalid, you must correct all errors then resubmit your file. Open your original Excel (.xls) version of your AL 41 Bulk Pay spreadsheet and make the required changes.

Click in the red area to create your new file. Follow the previous steps to upload your new AL 41 Bulk Pay.

10.You will receive a Request Number for your file. Once the accounts in the file have been processed, you will receive a message in the Message Tab with your Bulk Payer Confirmation and request number. Click the Bulk Payer Confirmation hyperlink to view the Tracking (confirmation) Number for each account processed.